Board Members and Positions
Board Officers
President
The President presides over all meetings of the association and serves as an ex officio member of all committees except the nominating committee. The President coordinates the work of the officers and committees to promote the objectives of the association and performs other duties prescribed by the Bylaws or assigned by the association.
Vice President
The Vice President acts as an aide to the President and performs the duties of the President in the President’s absence or inability to serve. The Vice President represents the President as requested, oversees designated standing committee chairpersons as assigned by the President, and performs other delegated duties. In collaboration with the Secretary, the Vice President provides a copy of the
Treasurer
The Treasurer has custody of all association funds and maintains a full and accurate account of receipts and expenditures. The Treasurer makes authorized disbursements in accordance with the adopted budget and ensures that checks or vouchers are properly signed. The Treasurer presents a financial statement at every association meeting and whenever requested by the Executive Board, maintains
Secretary
The Secretary records the minutes of all regular and special meetings of the association and Executive Board, prepares and presents minutes for approval, and maintains the official meeting records. The Secretary maintains current electronic and hard copies of the PFA Bylaws and other documents developed for PFA use, as well as copies of the Articles of Incorporation and documents demonstrating the
Past President
The Past President assists and trains the President in the administration of the association and performs other duties assigned from time to time by the Executive Board.
Board Committees & Chair Positions
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Academic Liaison
The Academic Liaison communicates regularly with teachers regarding academic needs that the PFA can support financially or in other ways. This role spearheads an academic update to parents, working with the Principal and potentially presenting it at a PFA General Meeting, including identifying questions and topic areas to address. The Academic Liaison monitors that PFA funds are being spent as
Bingo Night Chair
The Bingo Night Chair plans, staffs, and executes the event, including arranging all supplies and food. This role updates and organizes the event file for future chairpersons, manages event publicity through signage, email announcements, and on-campus excitement, gathers prizes, and coordinates with the Denim and Spring chair to avoid overlap. The Bingo Night Chair also provides an event financial
Communications Chair
The Communications role implements weekly PFA emails, maintains the updated PFA website, uploads meeting minutes and supporting documents monthly, and updates the website for PFA events as requested.
Denim & Spring Chair
The Denim and Spring Chair selects and coordinates the event location, including cost, food and beverage, and set-up, and manages a committee with specific assignments for Co-Chairs. This role recruits volunteers for event set-up, running the event, and clean-up; manages event set-up, décor, and auction set-up; hires the auctioneer and deejay; and solicits community donations. The Chair works with
Denim & Spring Co-Chair
The Denim and Spring Chair selects and coordinates the event location, including cost, food and beverage, and set-up, and manages a committee with specific assignments for Co-Chairs. This role recruits volunteers for event set-up, running the event, and clean-up; manages event set-up, décor, and auction set-up; hires the auctioneer and deejay; and solicits community donations. The Chair works with
Discretionary
The Discretionary Committee Chair tracks available Discretionary funds throughout the year, schedules Discretionary Committee meetings quarterly, and manages the agenda. This role solicits requests for Discretionary funding three weeks prior to each meeting and provides written responses to all Discretionary requests with instructions for purchasing approved items.
Faculty Liaison/ Hospitality
The Faculty Liaison & Hospitality role coordinates the Faculty Holiday luncheon in December, Faculty Appreciation Week in May, and weekly luncheons throughout May. This role celebrates faculty birthdays through gestures such as coffee or cards, assigns additional staff or special-area teachers to each classroom for Faculty Appreciation Week, and coordinates a Welcome Back event for faculty the
Faculty Representative
Faculty Representatives attend PFA Board Meetings to represent the faculty and report to the PFA as needed on behalf of the faculty. They report important PFA information and communications to the faculty as needed and serve on the Budget Committee and Discretionary Committee.
Field Day Assistant
The Field Day Chair assembles and supervises a team of volunteers to assist with Field Day in June and meets to plan and coordinate the event as needed. This role manages publicity through signage, email announcements, and on-campus excitement, updates and organizes the event file for future chairpersons, and provides an event financial summary detailing income and costs.
Field Day Chair
The Field Day Chair assembles and supervises a team of volunteers to assist with Field Day in June and meets to plan and coordinate the event as needed. This role manages publicity through signage, email announcements, and on-campus excitement, updates and organizes the event file for future chairpersons, and provides an event financial summary detailing income and costs.
Field Day Co-Chair
The Field Day Chair assembles and supervises a team of volunteers to assist with Field Day in June and meets to plan and coordinate the event as needed. This role manages publicity through signage, email announcements, and on-campus excitement, updates and organizes the event file for future chairpersons, and provides an event financial summary detailing income and costs.
Gopher Day Chair
The Field Day Chair assembles and supervises a team of volunteers to assist with Field Day in June and meets to plan and coordinate the event as needed. This role manages publicity through signage, email announcements, and on-campus excitement, updates and organizes the event file for future chairpersons, and provides an event financial summary detailing income and costs.
Gopher Day Co-Chair
The Gopher Day role assembles and supervises a team of volunteers to assist with Gopher Day, updates and organizes the event file for future chairpersons, manages publicity through signage, email announcements, and on-campus excitement, and provides an event financial summary detailing ticket sales, income, and costs. This role also meets to plan and coordinate the event as needed, including
Government Affairs Liaison
The Government Affairs role keeps the PFA apprised of any legislation affecting education in general and of issues and activities within the WCSD. This role also communicates with Roy Gomm’s Trustee as necessary.
Jog-A-Thon Chair
The Jogathon Chair manages publicity through signage, email announcements, and on-campus excitement and assembles and supervises a team of volunteers to assist with Jogathon. This role meets to plan and coordinate the event as needed and manages the logistics of all money collection, both online and physical, from the start of the fundraising period through the due date. The Chair updates and
Membership Chair
The Membership role coordinates the beginning-of-the-year membership drive by setting up and staffing a table at all Fall events. This role maintains an updated PFA general membership list and continuously provides updates to the Secretary for member communications. The Membership role also checks in and counts members for voting at the May General Meeting.
Membership Co-Chair
The Membership role coordinates the beginning-of-the-year membership drive by setting up and staffing a table at all Fall events. This role maintains an updated PFA general membership list and continuously provides updates to the Secretary for member communications. The Membership role also checks in and counts members for voting at the May General Meeting.
Parliamentarian
The Parliamentary role updates the Bylaws as needed and remains familiar with PFA guidelines. This role proactively advises the PFA Executive Committee on applicable budget, slate, voting, and other processes on a case-by-case basis as needed.
Philanthropy Chair
The Philanthropy/Sister School role manages publicity and class communications for donation drives and coordinates the collection and distribution of food items for the Thanksgiving food drive. This role coordinates the Angel Tree during Christmas and coordinates other philanthropic drives, such as clothing, blood, or book drives.
Philanthropy Co-Chair
The Philanthropy/Sister School role manages publicity and class communications for donation drives and coordinates the collection and distribution of food items for the Thanksgiving food drive. This role coordinates the Angel Tree during Christmas and coordinates other philanthropic drives, such as clothing, blood, or book drives.
Room Parent Coordinator
The Room Parent Coordinator maintains a list and contact information for all Room Parents and organizes the Room Parent Mixer before the first PFA General Meeting. This role communicates with Room Parents about all PFA activities as needed.
Science Fair Chair
The Science and Innovation Night Chair plans, staffs, and executes the event, including all supplies and food, and updates and organizes the event file for future chairpersons. This role coordinates with faculty to set appropriate parameters for entries, manages publicity through signage, email announcements, and on-campus excitement, works with the Fundraising Chair to gather prizes, and provides
Sponsorship Chair
The Sponsorship Chair helps oversee and organize fundraising activities for the PFA in partnership with fundraising chairs, including Jogathon and Denim & Spring, and evaluates fundraising opportunities. This role coordinates and organizes sponsorships and business support in association with fundraisers, keeps a sponsor list/database, and serves as the primary point of contact for sponsors. The
Student Wellness Chair
The Student Wellness role organizes Bike to School and Walk to School days and spearheads and organizes other healthy and fun events. This role plans a wellness-related educational event if desired, coordinates the recycling program, and generates ideas for sustainability at PFA events and throughout the school.
The Arts Liaison
The Arts Program Liaison plans and executes an Arts-specific fundraiser, such as Stremmel, including managing publicity, providing a financial summary, and updating the event file. This role coordinates Arts Night, including publicity, and provides a financial summary. The Arts Program Liaison communicates regularly with all Arts faculty about needs from the PFA and manages disbursement of
Uniform Exchange Chair
The Uniforms role coordinates the beginning-of-the-school-year uniform giveaway and the end-of-the-school-year uniform donation. This role sorts donations and cleans or throws away items as needed.
Uniform Exchange Co-Chair
The Uniforms role coordinates the beginning-of-the-school-year uniform giveaway and the end-of-the-school-year uniform donation. This role sorts donations and cleans or throws away items as needed.
Yearbook Chair
The Yearbook role designs and completes the yearbook over the course of the school year by collecting photographs from faculty and families, as well as tributes to graduating students. This role solicits volunteers as needed and communicates with faculty, families, and the PFA as needed regarding the status of the yearbook and to coordinate the sale of yearbooks. The Yearbook role also provides